This Travel Service Agreement is made on the date provided at the below portion of this Agreement, (the "Effective Date") between Pure Planning Events, LLC, ( the “Company”) whose principal place of business is, PO Box 24404, Dayton, Ohio, 45424, a Ohio Limited Liability Corporation and “Client” whose legal name is designated at the below signature.

 

I. DEFINED TERMS

 

Booking: This term refers to the Client’s act of paying the required deposit for booking a desired travel destination.

 

Cancel for Any Reason Travel Insurance: Travel insurance is mandatory and must be purchased at the time of booking. Cancel for Any Reason (CFAR) is one of the most flexible travel policies available. Unlike other travel insurance plans that have certain disclaimers for situations that they will and will not protect against, CFAR insurance allows the Client to change plans “for any reason.”

 

Parties: This term shall reference both Company and Client, collectively.

 

Travel Credit: Although Company does not provide refunds, under limited circumstances, as defined below, the Company will issue a travel credit which will allow Client to apply any fees Client has paid to Company to another trip if a trip is suspended by Company.

 

II.TERMS & CONDITIONS

Company’s standard terms and conditions apply except where modified below. Please visit

www.pureplanningevents.com for complete details.

 

III. RESERVATIONS

All reservations must be accompanied by a non-refundable deposit to the Company. There are no

exceptions to this deposit fee. No travel arrangements will be booked unless the deposit is paid.

 

IV. TRAVEL PROTECTION

The Company requires all Client s to purchase “Cancel for any Reason” travel protection

(“protection”). Cancel for any Reason travel protection must be purchased within 72 hours of booking. Client must provide proof of Cancel for any Reason travel protection via email at

pure_planning@yahoo.com. It is Client ’s responsibility to thoroughly review the terms and conditions of the Cancel for any Reason travel protection Client purchases. Company is not responsible for Client ’s selection of Cancel for any Reason travel protection. In the event that Client seeks to state a claim pursuant to Client ’s Cancel for any Reason travel protection policy, Client will file a claim with the Company that issued the policy. Client must indicate any intent to cancel by contacting the company via email at pure_planning@yahoo.com.

 

V. NO REFUND POLICY

The Company does not issue refunds for any reason. However, Company will only provide a travel credit if the trip is suspended by Company. Any travel credit must be used within 12 months from the date the credit is issued.

 

VI. NO ROOM TRANSFER BY GUEST

Client agrees that neither Company nor Client shall be permitted to assign any rights or obligations under this travel agreement, or to resell or otherwise transfer to persons not associated with Company reservations for guestrooms, meeting rooms or any other facilities made pursuant to this travel agreement.

 

VII. PAYMENT

Client has two payment options. Client may pay in equal installments via the invoice received by the company subsequent to making the initial deposit through the Company website. Client may also pay in full if Client requests to do so via the Company website. Client will have a 5 calendar day grace period from the invoice due date prior to the assessment of a $25 late fee.  If Client’s payment is not received within 30 days of the original invoice due date, this agreement shall be deemed breached and Company shall terminate the Agreement and may retain any money that Client has paid.

 

Client acknowledges and understands that Client ’s intermediate payments are used for the purpose of facilitating the transaction and cannot be refunded because said fees are necessary to pay for travel expenses to various vendors and service provides on a rolling basis.

 

VIII. PASSPORTS & VISAS

Client is required to have a passport valid for at least six (6) months prior to the date of travel and a visa, if required. IMPORTANT: Passengers who are not U.S. Citizens must check with the respective consulate or a visa agency to determine what personal identification is required. Client s requiring visas, whether obtained in advance or locally upon arrival, should ensure that their passport has unstamped visa pages. Company does not purchase nor apply for your passport or visa.

 

IX. GROUP TOGETHERNESS

To ensure the desired group energy, Company reserves the right to accept, reject or expel any individual who is deemed disruptive or incompatible with the interests of the group, including, but not limited to: individuals who are intoxicated and/or under the influence of drugs, individuals involved in physical and verbal altercations, and individuals who do not show decency and respect for others. Any Client released from a trip will incur the cost of any cancellation fees and/or costs for alternate travel plans or to return home. All unused services are non-refundable.

 

X. ROOMMATES

Client s agree to share a room accommodation for the entirety of the trip. Client s can indicate their desired roommate upon booking or can opt to have the company select their roommate. Any conflict between Client s and roommates should be resolved appropriately. If Client s who have a conflict that is unable to be resolved and requires new rooming assignments, each Client involved will be personally responsible for finding their own and separate accommodations. Company, under any circumstances, will not be responsible for additional accommodations.

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XI. HOURS OF OPERATION

The Company administration team is available to all Client s during the hours of 8am to 8pm EST unless otherwise noted. A member of the administration team will be on-call from 8pm to 8am EST during the duration of your booked experience for emergency purposes only. An on-call schedule will be distributed to Clients prior to departure.

 

XII. EARLY ARRIVALS

Any Clients who wish to arrive prior to the scheduled experience dates will be responsible for arranging hotel accommodations, transportation and coordination of events prior to the experience scheduled start date. Any expenses incurred as a result will be the responsibility of the client. Company Administration will not accommodate Clients who choose to arrive prior to the scheduled experience dates.

 

XIII. CHECK IN

Upon arrival at the experience host property, Client will be responsible for providing a valid credit card to be placed on file for incidentals. The company will not be held liable for any additional room charges or damage fees incurred by the client.

 

XIV. CLIENT ’S DUTIES AND UNDERSTANDING

By submitting your client registration, you agree that you have read and understand the terms as outlined above in this agreement in addition to the following:

 

_____If Client disputes a credit card transaction for "fraudulent activity," after he/she has made their monthly payment, he/she will be removed from the booking immediately.

_____Client is responsible for providing the correct travel documentation (passport, visa,

identification) for the destination(s) to be visited. Passports are required to be valid for at least 6 months beyond the travel dates.

_____Company is not responsible for penalties incurred for tickets, international or domestic, not issued due to schedule and/or flight changes.

_____Company is not responsible for misplaced/stolen passports, luggage, personal items. These items must be secured by Client at all times.

_____Company is not responsible for accommodating Client's who arrive prior to the pre-defined experience dates.

_____Once any payment is completed, there will be no changes and no refunds. Client understands that by this Agreement, Client consents to the understanding that Client ’s deposit is non-refundable.

_____Client has read and understand all terms and conditions above and Client ’s payment and electronic acceptance via guest registration constitute acceptance of those terms.

_____Client accepts that Company is not responsible for, nor will I attempt to hold Company liable for any injury, damage or loss Client may suffer on account of any conditions, actions or omissions that are beyond its reasonable control. Excepting only liability that directly arises from the gross negligence or willful misconduct of Company Client will not hold Company responsible for any injury, damage or loss Client may suffer while on any third party provided or operated excursion or activity.

_____Client accepts that any damages to the experience host property will be at the Clients expense. The Company will not be held liable for any costs associated with client damages.

_____Client understands that all reservation fares typically involve restrictions (including, but not limited to, restrictions related to cancellation) and that changing any aspect of Client ’s travel arrangements may result in the payment of additional money.

_____Client understands that the Transportation Security Administration (TSA) requires Client to carry a government issued identification card in order to board a flight. Client has been advised that the name, date of birth and gender that appears on the identification card must exactly match the same such data that is listed on Client ’s airline ticket and Client ’s booking records. Client acknowledges that Client ’s failure to strictly comply with these requirements may result in denied boarding or an undue delay at an airport security checkpoint causing Client to Client ’s flight.

_____Client understands that if traveling internationally, Client must have a valid passport and depending upon my destination and nationality, Client may need to obtain one or more visas.

 _____Client assumes full and complete responsibility for checking and verifying any and all passport, visa, vaccination, or other entry requirements of Client ’s destination(s), and all conditions regarding health, safety, security, political stability, and labor or civil unrest at such destination(s).

______Client grants permission to the company to use photographs and/or video’s taken of client by the company or hired photographer in publications, online and other related company marketing materials. 

_____Client will purchase "Cancel for Any Reason" travel protection from an outside agency.

 

XV. NON-DISPARAGEMENT CLAUSE

Client  agrees not to disparage or denigrate the Company orally or in writing, and that neither Client  nor anyone acting on your behalf will publish, post, or otherwise release any material in written or electronic format, make speeches, gain interviews, or make public statements that mentioned the Company, its operations, Client s, employees, products, or services without the prior written consent of the Company. If Client breaches this provision, Client shall be liable for direct as well as any incidental or consequential damages including, without limitation, loss of revenue or loss of profits.

 

XVI. LIMITATION OF LIABILITY

In no event and under no circumstances shall Company be liable for any indirect, incidental,

consequential or special damages, including, without limitation, loss of revenue or loss of profits, for any reason whatsoever arising under this Agreement, whether arising out of breach of warranty, breach of condition, breach of contract, tort, civil liability or otherwise.

In all events, Company’s absolute liability under, or in any way related to this Agreement, whether arising out of breach of warranty, breach of condition, breach of contract, tort or otherwise, shall be limited to the dollar value of the fees earned by Company.

 

XVII. SEVERABILITY

If for any reason whatsoever, any term or condition of this Agreement or the application thereof to any Party or circumstance is, to any extent, invalid or unenforceable, all other terms and conditions of this Agreement and/or the application of such terms and conditions to the parties or circumstances shall not be affected thereby and shall be separately valid and enforceable to the fullest extent permitted by law.

 

XVIII. INTEGRATED DOCUMENT

This Agreement (including any Addendums to this Agreement) constitutes the entire Agreement of the Parties, superseding all previous Agreements covering the subject matter. This Agreement shall not be changed or modified except by written agreement, specifically amending, modifying and changing this Agreement, signed by Company and Client. Company will be happy to proceed and book the above space upon receipt of Client ’s acceptance of Company’s proposal, along with the deposit. 

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